Literature, Booths, and Banners

Overview

The information on this page is related to the policy and procedures related to distributing literature, hosting informational booths, and hanging banners on the San Marcos and Round Rock campuses.

Freedom of Expression

Texas State University is committed to upholding the First Amendment of the United States Constitution and respects individuals’ rights to express their views through all forms of legally protected speech, press, religion, petition, and assembly.

Visit: Freedom of Expression at Texas State University

Contact

Operations & Assessment
Student Involvement & Engagement
campusaccess@txstate.edu
(512) 245-3219
LBJ Student Center, Suite 425

Persons wishing to distribute literature, host informational booths, and hang banners at Texas State must register these activities with SI&E.

Posting shall be consistent with established policies and procedures of the University and with local, state, and/or federal laws.

Media on literature, distributed at informational booths, and included on banners must not:

  1. interfere with academic or other institutional programs that are being conducted in campus facilities;
  2. interfere with the free and unimpeded flow of vehicular or pedestrian traffic on sidewalks and streets and at places of ingress and egress to and from campus buildings;
  3. harass individuals;
  4. promote the violation of local, state, or federal law or published university policy or Texas State University System (TSUS) Rules and Regulations;
  5. constitute disorderly conduct, disrupt classroom discussion, impede maintenance of public order, or constitute a danger to the person distributing or receiving literature;
  6. litter or deface the campus grounds, such as chalking, graffiti, flyers in unapproved locations, etc.; or
  7. be placed on vehicles.

Window clings, yard signs, indoor and outdoor floor stickers, and other marketing materials may be used in designated areas to promote special events as approved by SI&E.

Commercial Speech
Commercial Speech is speech or writing on behalf of a business with the intent of earning revenue or a profit.

Visit: Solicitation on University Property.

Employment Opportunities and Activities
All postings and activities related to employment opportunities are managed through Career Services or Human Resource.

Visit: Career Services.
Visit: Human Resources.

Literature

Required Elements

  1. Full and visible name of the registered student organization or university department.
  2. Date, time, and location of the event, program, service, and/or engagement.
  3. Contact information including email address and/or phone number.
  4. ADA Statement - Required for university departments and recommended for registered student organizations. Example:
    1. For accommodations due to disability, contact INSERT NAME OF ORGANIZATION/DEPARTMENT by email at email@address.com or phone at (###) ###-#### at least 72 hours prior to start of event. 
Expand FAQ List

  • Bulletins & Kiosks 
    Texas State maintains public bulletin boards and kiosks designated for posting literature. Each administrative unit maintains the location of each such bulletin board and kiosk in their respective building.

    The bulletin boards and kiosks designated for posting literature are designed as limited public forums for use by Texas State students, faculty, and staff. 

    1. A person may post only one item of literature on each bulletin board.
    2. A person may not place literature in a manner that obstructs other items previously posted.

    Posting in residence halls must be reviewed by the director of the Department of Housing and Residential Life (DHRL), or designee.

    • a tree, shrub, or plant
    • permanent sign or another sign that has been properly posted;
    • a fence, a chain, or a fence’s support structure
    • a brick, concrete, or masonry structure (e.g., Alkek Library columns);
    • a statue, monument, or similar structure
    • a utility pole or traffic light control junction box
    • a fire hydrant or any object within 25 feet of a fire hydrant
    • a curb or sidewalk, or the area between a curb and a sidewalk
    • a building or wall, except on a bulletin board attached to a building or wall
    • a bench or bus stop
    • a trash can or dumpster
    • a vending machine
    • automobiles, without the owner’s prior consent
    • windows
    • restrooms
    • elevators
    • walls, floors, stairs, and stairwells both inside and outside of structures, unless approved
    • handrails throughout the Texas State campuses.

  • Literature may be posted for a period of 10 university days or until the day following the event, whichever comes first. 

    A date stamp must be received from Student Involvement & Engagement prior to posting. 

  • Literature may not exceed 22 x 28 inches in size.

    Persons may only post literature on paper or other material that is affixed to the bulletin board in a manner in which it can be easily removed.

    When posting literature on university structures such as bulletin boards, material must be dated and include contact information. 

    This is not applicable to flyers or literature distributed by individuals.

  • Texas State University may remove any sign not containing a current date stamp. 

    The person posting literature must remove it when the posting period has expired.

Process for Requesting Stamp

Online Request Form

All requests must be submitted through an online form via Bobcat Organization Hub in order to be reviewed and receive a stamp (digital or in-person). 

SI&E will review, electronically add, and return a stamped posting via Bobcat Organization Hub.

In-Person Requests

In-person requests can be made. Upon arrival, the requestor is prompted to submit an online form. Once the request is reviewed, SI&E will physically stamp the posting. SI&E encourages requestors to submit a online form prior to arrival to allow time for review of the posting.

  • LBJ Student Center, Suite 204 (2nd Floor)
  • LBJ Student Center, Suite 420 (4th Floor)

Timeline for Review and Stamping

Submit all requests at least 3 business days prior to the intended date of posting. 

SI&E may or may not review and/or stamp literature if request is received prior to three (3) business days. The timeline allows SI&E to review, respond back with corrections/changes, and/or return with stamped literature posting.

Online Request Form for Stamp for Literature Posting

via Bobcat Organization Hub

Informational Booths

Highly encouraged - Not required

Non-TXST affiliated external groups or persons who seek to schedule or reserve an informational booth in an outdoor space are highly encouraged to submit their request in advance. 

A request for an outdoor space ensures that adequate accommodations can be made.

Informational booths cannot be used for commercial speech or solicitation.

List of and Locations

Information booths are located in Outdoor Spaces including The Quad, The Mall, and Bobcat Trail. 

For a list of and locations of Outdoor Spaces, visit: Outdoor Space Reservations.

Internal Requests for an Informational Booth

TXST Registered Student Organizations & University Departments

Registered student organizations should follow procedures outlined in Outdoor Space Reservation. 

Online Request Form for Informational Booths

via Mazevo / LBJ Student Center - Event Services

External Requests for an Informational Booth

External groups or persons not affiliated with TXST

Groups or persons who want to schedule and reserve a space for informational booths should submit the request to LBJ Student Center -  Event Services.

Online Request Form for Informational Booths

via LBJ Student Center - Event Services

Banners - University Departments Only

Procedures for Posting Banners

Banner Size
Banners are larger signs, up to six feet in length and three feet in width. 

Special Provisions
Although the policies for literature apply in general to banners, some special provisions also apply. Student Involvement & Engagement consults with Environmental, Health, Safety, Risk and Emergency Management (EHS) regarding temporary structures to ensure the safety of the Texas State University community. 

Removal of Banner(s)
Texas State may remove a banner before the reservation expires if it is damaged by weather, becomes a safety hazard, or becomes unreadable.

Locations for Banners

LBJ Student Center
Reservation required. Contact LBJSC Conference Services

Academic Services Building (ASB) - Catwalks
These areas are non-public forums, are available on a first-come, first-served basis, and require a confirmed reservation request through the department chair for Counseling, Leadership, Adult Education, and School Psychology.

Departments on Campus
Departments on campus control the walls inside their buildings and may place banners on these walls. The walls of all campus buildings are non-public forums, subject to the exclusive control of the departments occupying those buildings.

Submit Request for Approval

University departments only.

Request for approval are made via The Bobcat Organization Hub. Requests are due at least 10 business days prior to date when university department is expecting to post. 

This allows SI&E time to connect with Facilities and/or the respective academic or administrative department responsible for building or space.

Online Request Form for Banners

Via Bobcat Organization Hub