Overview

The information on this page is related to the policy and procedures related to distributing exhibits and temporary structures on the San Marcos and Round Rock campuses.

Expressive Activities

Texas State University is committed to upholding the First Amendment of the United States Constitution and respects individuals’ rights to express their views through all forms of legally protected speech, press, religion, petition, and assembly.

Visit: Expressive Activities

Contact

Operations & Assessment
Student Involvement & Engagement
campusaccess@txstate.edu
(512) 245-3219
LBJ Student Center, Suite 425

Exhibit

A display that is intended to convey a particular message, which may include posters and signs, or furniture and furnishings, such as desks, tables, boxes, and other objects.

Temporary Structure

A physical object that is intended to convey a particular message. 

Temporary structures may be props and displays, such as coffins, crates, crosses, cages, and statues; furniture and furnishings, such as desks, tables, bookcases, and cabinets; shelters, such as tents, boxes, shanties, and other enclosures; and other objects. 

Persons may not inhabit, sleep in, camp in, or use a temporary structure as a shelter.

Assumption of Responsibility

Persons who erect a temporary structure or display an exhibit assume full responsibility for the structure or exhibit, including all injuries or hazards that may arise from the structure or exhibit. 

The university shall not be liable for any damage that may occur to the structure or exhibit, and any person or organization sponsoring the structure or exhibit shall indemnify the university for any claims arising from their presence on campus.

Requests for Exhibit and Temporary Structure

Request Review

Persons desiring to build and/or maintain a temporary structure or display an exhibit must request approval through Student Involvement and Engagement (SI&E) in consultation with the appropriate university departments.

Important Information

  • Major disruption and/or unaddressed complaints may be cause for early termination of the event.
  • Additional regulations for sale of goods or services, alcohol consumption, providing food, posting flyers or advertisements, reservation of site or facilities, use of vendors, etc., will require additional forms, approval, and/or must align with existing university contractual agreements.
  • The university may grant exceptions to these provisions.

Request Timeline

  • Requests can be made as early as 30 days from the request date. 
  • Requests are due at least 10 business days before the requested date. 
  • Exhibits and Temporary Structures are not allowed on weekends, holidays, university closures, Energy Conservation Days, and during the last two weeks of the semester. Visit: Holidays & Conservation Days.

Submit Request for Approval

Mazevo Reservation System

Requests related to outdoor spaces managed by LBJ Student Center - Event Services will be reviewed and processed via Mazevo Reservation System.

San Marcos 

  • Bobcat Trail
  • The Mall
  • The Quad

Bobcat Organization Hub

Requests in all other spaces that are NOT managed by LBJ Student Center - Event Services will be reviewed and processed via Bobcat Organization Hub.

San Marcos

  • Sewell Park

Round Rock

  • Quad

Locations

Bobcat Trail

Map of The Bobcat Trail
Expand FAQ List

  • May be allowed with approval and as part of an approved Outdoor Space Reservation.

    Location:
    Bobcat Trail is located between Evans Liberal Arts, Undergraduate Academic Center (UAC), and Nueces Hall. It begins near the UAC Arch and continues to the flags located near Flowers Hall.

    University Departments Responsible for Reservations and Approval:
    Outdoor Reservations Requests are managed by LBJ Student Center Event Services.

    Requests are reviewed and approved by Student Involvement and Engagement in consultation with LBJSC Event Services.

The Mall

Expand FAQ List

  • May be allowed with approval and as part of an approved Outdoor Space Reservation.

    Location:
    The LBJ Student Center Mall Area is located between LBJ Student Center and Alkek Library. 

    University Departments Responsible for Reservations and Approval:
    Outdoor Reservations Requests are managed by LBJ Student Center Event Services.

    Requests are reviewed and approved by Student Involvement and Engagement in consultation with LBJSC Event Services.

The Quad

TXST Ariel Map of The Quad
Expand FAQ List

  • May be allowed with approval and as part of an approved Outdoor Space Reservation.

    Location:
    The Quad is located in the center of the San Marcos campus, and nestled between Derrick Hall, Taylor-Murphy History Hall, Comal Building, Evans Liberal Arts, and Flowers Hall. There are no electrical power outlets available in this space.

    University Departments Responsible for Reservations and Approval:
    Outdoor Reservations Requests are managed by LBJ Student Center Event Services.

    Requests are reviewed and approved by Student Involvement and Engagement in consultation with LBJSC Event Services.

Sewell Park

TXST - Aerial Map of Sewell Park
Expand FAQ List

  • Allowable Days and Times for Amplified Sound:
    May be allowed with approval as part of reservation request.

    Location: 
    Sewell Park is located near the intersection of Aquarena Springs Drive and Sessoms Drive. The University Events Center/Strahan Coliseum and Jowers Center are located adjacent to Sewell Park. Outdoor Center is located at Sewell Park. 

    University Department Responsible for Reservations and Approval:
    Outdoor Reservation Requests are managed by Outdoor Center at Sewell Park - Campus Recreation.

    Requests are reviewed and approved by Student Involvement and Engagement in consultation with Outdoor Recreation Center at Sewell Park.

Round Rock - Quad

TXST - Aerial Map of Round Rock Campus
Expand FAQ List

  • Allowable Days and Times for Amplified Sound:
    May be allowed with approval.

    Location and Physical Address: 
    The Quad is the grassy mall on the south side of the Avery Building on the Round Rock Campus.  

    1555 University Blvd.
    Round Rock, TX 78665-8017

    University Department Responsible for Reservations and Approval:
    Outdoor Reservation Requests are managed by Student Success at Round Rock.

    Requests are reviewed and approved by Student Involvement and Engagement in consultation with Student Success at Round Rock.