External Speaker Notification

Events with External Speakers

University units, faculty, and registered student organizations may invite and host external speakers.

To assess the impact on university operations, all organizers of events or activities with external speakers should notify Student Involvement and Engagement. 

Advertising for a speaker must contain the name of the sponsoring Texas State unit or student organization and must state that the views of the speaker do not necessarily reflect the views of Texas State nor those of TSUS.

An event with an external speaker that constitutes a clear and present danger to the university’s orderly operation may be subject to restriction. 

Students, faculty, staff, and registered student organizations campaigning on behalf of candidates for public office must also abide by UPPS No. 06.02.10, Elections, Voting, and Civic Engagement On-Campus. 

Any person who chooses to engage in expressive activity to protest an external speaker shall not impair the ability of any other person to participate in the event.

Texas State does not authorize invitations to outside speakers to speak on campus during the last two weeks of a semester or term.

Issuing Invitations to External Speakers

Review Expressive Activities Policy
Sponsoring organizations shall abide by and follow such time, place, and manner restrictions as outlined in the university's Expressive Activities Policy.

Submission Deadline
An External Speaker Notification Form must be electronically submitted by an officer of a registered student, faculty, or staff organization, or by an administrative department head desiring to sponsor a proposed external speaker, no later than 10 class days prior to the date of the proposed speaking engagement.

Request Approvals and Denials
A request made by a recognized sponsoring organization may be denied if university, determines, after proper inquiry and consultation with the TSUS Office of General Counsel, that the proposed speech will constitute a clear and present danger to Texas State’s orderly operation.