Annual Registration for Existing Organizations

Students at Resource Fair

2025-2026 Annual Registration opens Tuesday, April 1, 2025.

A student organization must register yearly at Texas State University to become a recognized and active student organization and to receive privileges. 

Organizations that do not complete annual registration and mandatory trainings will be frozen, access to their Bobcat Organization Hub profile will be revoked as well as all rights and privileges of being a registered student organization.

REGISTRATION STEPS

Each spring, all existing student organizations are required to complete a three-step registration process every year.

Students on campus conversing

Step 1:

Initiate the Annual Registration Process.

Instructions:

  1. Log into the Bobcat Organization Hub using your TXST NetID and password.
  2. Search and find your student organization's page. 
  3. Click “Manage Organization”. 
  4. Click the blue “Re-register this organization” button.

You must be an advisor or officer to use this function. If you are not an advisor or officer, you will need to contact the student who is listed as the organization's president. The student will need to add you an officer/advisor.

Students attending Org Fair

Step 2:

Complete the Annual Registration Forms.

Instructions:

  1. Update organization profile information: profile picture, description, contact information, etc.
    1. Do NOT change the “Official Organization Name” as this will cause a delay in processing your profile.
  2. Review and/or update all four listed individuals. It is required to provide their names and TXST NetID emails.
    1. TXST Faculty/Staff Advisor
    2. President
    3. Vice President
    4. Treasurer
  3. Have your advisor complete and upload the Advisor Agreement Form.
  4. OPTIONAL: Register and pay for your table at the Student Involvement Fair.
  5. Click “Submit” to finish.
Students attending a workshop

Step 3:

Complete the required Risk Management and Financial Trainings.

Trainings must be completed by Tuesday, September 30th, 2025 by 5:00 PM.

  • Risk Management training is state-mandated and is required for all registered student organizations. 
  • One (1) officer must complete this training annually. .
  • Advisors must complete training once every three (3) years.
    • If you need to know when the last time training was completed please reach out to getinvolved@txstate.edu.
  • The attending officer is required to:
    • present the Risk Management Training to their organization and 
    • complete the Risk Management Organization Presentation Form via Bobcat Organization Hub
  • NEW Financial Literacy training must be completed yearly and will be included within the Risk Management training.

Instructions:

  • Log into the Bobcat Organization Hub.
  • Click “Events” and search for “RSO Risk Management Training”.
  • Select the date you wish to RSVP and attend.
    • For Virtual Trainings, Zoom links are provided on the event pages.

Trainings

In-person and virtual training sessions will take place on the following dates.

Expand FAQ List

    • Wednesday, May 21st 1:00PM-3:00PM (Virtual Zoom)
    • Friday, July 18th 10:00AM-12:00PM (Virtual Zoom) 

  • (All dates in person)

    • Monday, September 8th 5:00PM-7:00PM (Location TBD)
    • Friday, September 12th 2:00PM-4:00PM (Location TBD)
    • Tuesday, September 16th 5:00PM-7:00PM (Location TBD)
    • Wednesday, September 24th 5:00PM-7:00PM (Location TBD)
    • Tuesday, September 30th 2:00PM-4:00PM (Location TBD)

ADDITONAL RESOURCES