Annual Registration for Existing Organizations

Each spring, all existing student organizations are required to complete a three-step registration process every year. This ensures that each organization updates their profile, contact information, and completes the mandatory risk management training.

Annual Registration for the 2024-2025 academic year is now closed.

Student organizations are required to have at least ONE officer and ONE advisor complete the mandatory Risk Management Training. Organizations who do not complete annual registration and mandatory training will be frozen and will not have the privileges granted to student organizations who complete their requirements. This includes reserving spaces on campus, participating in Student Involvement Fairs, being eligible for student organization funding opportunities, and so on.

REGISTRATION STEPS

Step 1: Initiate the Registration Process

  • Log into the Bobcat Organization Hub using your TXST login.
  • Find your student organization's page and click “Manage Organization”. If you have not a member of your page or classified as an officer, you will need to contact the student currently listed as the organization president.
  • Click the blue “Re-register this organization” button

Step 2: Complete the Annual Registration Forms

  • Make sure all organization profile information is updated and relevant. This includes a profile picture (if on hand), description, contact information, etc.
  • DO NOT change the “Official Organization Name” as this will cause a delay in processing your profile.
  • Ensure that you have all four individuals listed: TXST Faculty/Staff Advisor, President, Vice President, and Treasurer. Names and TXST NetID emails are required.
  • Have your advisor complete the Advisor Agreement form. Upload the completed form to your registration.
  • Submit an updated constitution. View the constitution checklist for assistance.
  • OPTIONAL: Register and submit your payment for your table at the Student Involvement Fair.
  • When finished, click “Submit”.

Step 3: Complete Required Risk Management Training

This training is state-mandated and is required for all registered student organizations. ONE officer and ONE advisor are required to complete this training annually. Both in-person and virtual trainings will be offered. This training must be completed by Monday, September 30th, 2024 by 5pm.

  • Log into the Bobcat Organization Hub using your TXST login
  • Click “Events” and search for “RSO Risk Management Training”
  • Select the date you wish to attend and RSVP.
  • Zoom links are provided on the event pages.

In-person and virtual training sessions will take place on the following dates.

  • Tuesday, April 9th, 2024 from 4:00pm-5:30pm in LBJ Student Center 3-14.1
  • Tuesday, April 16th, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Tuesday, May 21st, 2024 from 1:00pm-2:30pm via Zoom
  • Thursday, June 20th, 2024 from 2:30pm-4:00pm via Zoom
  • Friday, July 19th, 2024 from 9:30am-11:00am via Zoom
  • Monday, September 9th, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Friday, September 13th, 2024 from 9:30am-11:00am via Zoom
  • Tuesday, September 17th, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Wednesday, September 25th, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Thursday, September 26th, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Monday, September 30th, 2024 from 1:30pm-3:00pm via Zoom

The attending officer is REQUIRED to present the Risk Management Training to their organization and will complete the ‘Risk Management Organization Presentation Form’ on the Bobcat Organization Hub.

ADDITONAL RESOURCES