Each year a pool of funding is made available to support student organization programming and conference travel expenses per academic fiscal year.
Funding and requests are currently unavailable. They will tentatively resume in March 2025.
Each year a pool of funding is made available to support student organization programming and conference travel expenses per academic fiscal year.
Funding and requests are currently unavailable. They will tentatively resume in March 2025.
Each year funding will be designated to support student organizations.
A committee, including Student Government members and Student Involvement and Engagement staff members, will be appointed by the Assistant Vice President for Student Success and Executive Director of Student Involvement and Engagement to review funding requests.
Student organizations are eligible to receive up to $1,000.00 per request.
Current funding options are reimbursed to an individual and/or a student organization or through sponsored payments.
The Student Organization Support Fund committee will send a notification, along with any other instructions, via email to the student organization leadership and their advisor after requests have been reviewed.
Funding for the following items cannot be reimbursed or approved:
Student organization leaders may appeal a funding decision. The student organization must document their reason for appeal via email within five (5) University business days after the decision. Appeal request must be sent to studentinvolvement@txstate.edu. Appeal requests will be reviewed by the Assistant Vice President for Student Success and Executive Director of Student Involvement and Engagement.
For your organization to obtain its own banking information separate of any student’s personal information it must be considered its own entity.
Your organization may not employ anyone, but to be considered its own entity as an organization you must have an EIN.
That site will walk you through the process of submitting an application for an EIN.
Make sure to keep a record of your EIN somewhere that you can pass from one officer to the next as it is CRUCIAL information for maintaining banking and tax information.
Does your organization make $5,000 in income in a calendar year? This includes membership dues, fundraisers, or any other forms of income.
Section 501 of the US tax code outlines which types of nonprofit organizations are tax exempt. The section of this code that provides for exemption is section 501(a), which states that organizations are exempt from some federal income taxes if they fall under section 501(c).
This is not a comprehensive list of all tax documents that may be required for your organization. Be sure to familiarize yourself with all the necessary forms. If you have any questions, please contact a tax preparer for clarification.
The Department of Student Involvement and Texas State University are not responsible for your tax documentation. As an organization officer, it is your responsibility to make sure that all necessary tax documentation is accurate and turned in to the IRS on time.
The organization should have its own bank account.
It is important that personal expenses and organization’s expenses never mix. The bank account can never be in the name of the advisor. As per the following policies:
TSUS Rules and Regulations §6.2
UPPS No. 03.01.10
It is a good idea to set up internal controls within your organization to make sure that there are no mistakes in the handling of your organization’s money.
Create a purchase approval form for your organization.
The form should detail how much money is being spent, where it is being spent, what it is being spent on, and why those items are being purchased. This gives the organization the opportunity to double-check afterwards and be sure that the money was spent the way that it was supposed to be.
According to UPPS 03.01.10: Advisors to non-required student organizations that do not have their accounts and financial records kept by the university shall not have control or fiscal responsibility, including but not limited to check-writing authority, of the bank accounts or financial records of such organizations per TSUS Rules and Regulations, Chapter VI, Section 6.2.
It is recommended that the advisor and leadership of the organization establish guidelines, accountability measures, and applicable strategies to ensure fiscal responsibility.
It is encouraged that the advisor to spend time working with the organization treasurer, ensure accurate record keeping, and introduce corrective measures when necessary.
It is encouraged to have a training or orientation handbook ready for incoming treasurers. Update this handbook regularly and ensure that new treasurers receive it during officer transitions.
Upon officer transition ensure that previous officers should be removed any organization accounts after their term.
It is a recommended to have organization accounts with couple officer’s names (e.g.: treasurer and president) in case an officer needs to leave suddenly.
Have a plan in place should the organization dissolve.
The constitution should have a section outlining what to do with organization assets after the dissolution of the organization. Ensure that there is a common understanding of the organization’s policy and know how to execute the plan accordingly.