The FSL Chapter Report Card provides individual chapter reports including grade point averages for new members, initiated members, and overall chapter.
Additionally, the report compare FSL Greek Member grade point averages with TXST overall student grade point averages.
Since its beginning the Texas State fraternity and sorority community has had an active presence on campus and in the San Marcos community.
To ensure our organizations are committed to their founding values the office regularly collects data on new member and chapter GPA, recruitment and retention, community services hours performed, leadership education and professional development programs attended, philanthropic donations, and community involvement.
There are five recognition levels chapters can receive.
Use these report cards to educate yourself about chapters activities and members. This information is updated at the end of the Spring semester, or as discipline sanctions are applied.
Greater than 105% of minimum points:
Chapter has far exceeded the minimum requirement for all five sections. Chapter is eligible for Excellence Awards.
100% of minimum points:
Chapter has met or slightly exceeded the minimum requirement for all five sections. Chapter is eligible for Excellence Awards.
95% of minimum points:
Chapter is within 20 points of minimum requirement. Must create and present a "Plan for Improvement."
85% of minimum points:
Chapter is within 21-80 points of minimum requirement. Must create and present a "Plan for Improvement" and Chapter Executive Board must meet with Council Advisor twice a semester. Chapter may not be on Probation more than two consecutive years.
Less than 84% of minimum points:
Chapter is more than 80 points away from the minimum requirement. Chapter will be subjected to a university review by an accreditation panel. Chapter's National Headquarters will be informed of the status and additional support will be requested. Chapters may not remain on "University Review" for more than one year.
Chapter presidents and philanthropy/service chairs should submit the chapter events. Individual members are encouraged to submit their hours and monetary donations using the Civic Engagement link. There are three categories that you can select, and they will all count toward your chapter's CAAP.
1. Community Service
Volunteer Hours
2. Philanthropy / Donation
Funds Raised
Review the Non-Monetary Philanthropy Conversion Chart
3. Education or Leadership
Attending or hosting education programming including, but not limited to national conferences and certain FSL events.
Submissions are accepted from November 1, 2024 - October 24, 2025.
The President of any chapter may contact Fraternity & Sorority Life to receive the chapter's current Civic Engagement reports.
The official conversion chart is here to help you determine how much money your physically donated items are valued for the Civic Engagement form. If something is not listed on the chart you can email DOS-FSL@txstate.edu for clarification and further assistance.
All chapters must submit the appropriate New Member Education Approval Form before beginning any recruitment events or new member programs.
These forms must be turned into the Fraternity and Sorority Life Office in the LBJ Student Center room #4-14.1. They may not be submitted via email.
*This form will not count as an addition form. If the prospective member is initiated, they will need to fill out a separate form (The Induction Form).
Rosters are updated twice a semester:
Print the roster provided by Fraternity & Sorority Life.
Fraternity & Sorority Life will share with you a copy of the roster for your chapter.
Indicate the appropriate status change per member.
Changes for alumni and graduated members should only be made at the beginning of the semester AFTER graduation. This is to ensure that these specific members remain on the grade report.
Include the TXST email address for each individual member.
A Texas State University email address (e.g., abc123@txstate.edu) is unique to each individual student and their NetID. Make sure to include the correct TXST email address to ensure that Fraternity & Sorority Life identifies and makes changes to the correct individual members. This is required regardless of personal preference.
Submit a Roster Deletion Form for Alumni, Graduate, Inactive/Suspended, Resigned, or Transferred Members
For any member designated as Alumni, Graduated, Inactive/Suspended, Resigned, Revoked or Transferred, you must attach a corresponding Roster Deletion Form. Fraternity & Sorority Life cannot remove these individuals from the roster without the formal paperwork to remove them. For Inactive/Suspended, it is required to add a reason for removal.
Submit Roster Addition Form for members not listed on roster.
If a member is missing from the roster, submit a Roster Addition Form. For Affiliate/Transfers, the member’s signature is also required. Fraternity & Sorority Life cannot accept any additions you have written on the roster without the formal paperwork to add the individual.
Submit signed Recruitment & Membership Grade Release Agreement for New Members.
New Members that are joining the organization must sign and submit the “Recruitment and Membership Grade Release Agreement”. The Roster Addition Form does not apply.
Active (A)
A fully initiated member in your organization
Alumni (AL) *
Any member whose membership has been changed to alumni
status with your organization.
Graduated (G) *
Members who have graduated from Texas State
Inactive (I)/Suspended (S)
A member who is taking a semester off from the organization or whose membership was suspended by the organization. Member will be returning to Active status at a later date, and must be listed as inactive with your national/regional office.
New Member (N)
A new, non-initiated, member of your organization
Resigned (RS)
Any member who willingly resigned their membership to the organization.
Revoked (RV)
Any member whose membership was revoked or terminated by the organization
Transfer (T)
Any member who has transferred to a different university and has indicated they will pursue an affiliate transfer.
* Changes for alumni/graduated members should only be made at the beginning of the semester AFTER graduation so that those members remain on the grade report.
Addition Form - Use this form to add affiliate/transfer students or initiated returning members to your chapter.
Deletion Form - Use this form to remove members from your chapter roster. Members graduating should remain listed as (A) active until the semester after they have graduated. That is when their status will be changed to (G) graduated or (AL) alumni.
All events held by an organization must be registered with the Fraternity and Sorority Life.
Below are the necessary forms chapters must submit to register their event.
The completed forms can be submitted via email.
The Non-Alcohol Event Form is used for events where alcohol is not being served.
Completed paperwork is due to the Fraternity and Sorority Life Office five (5) business days before the event is to take place.
After the event is approved and at least 24 hours before the event begins, the sponsoring organization must submit a guest list.
The Alcohol Event Form is used for events where guests have access to alcohol. Chapters are highly encouraged and recommended to review the following policies if they are planning events with alcohol.
Completed paperwork is due to the Fraternity and Sorority Life Office ten (10) business days before the event is to take place.
After the event is approve and at least 24 hours before the event begins, the sponsoring organization must submit a guest list.
