Market Days

Per UPPS 07.04.03 - Solicitation on Campus, Student Involvement & Engagement will sponsor non-university entities to solicit on campus for designated days.

Proceeds will be available for student organizations per section 04.04 as indicated below:

Market Days will be designated for at least two one-day periods each long-term semester for the activities authorized under this policy with time, place and manner of non-university entities. The activities must be conducted in compliance with State law, Texas State University System (TSUS) Board of Regents’ Rules and university policies and procedures. Texas State shall charge to non-university entities, an appropriate fee for the privilege of conducting such activities. All university profits raised via Market Days will be allocated to student organizations via Student Involvement.

All businesses/vendors must pay $150 for Mall and $200 for Quad per booth to confirm a reservation.

• Submissions are processed on a first-come, first-serve basis.
• There is no wait-list.
• You can pay for as many as you are registered for. Additional spaces can be purchased if available.

Payment is due at the time of registration and through MarketPlace Store.

By purchasing, businesses/vendors agree to University Policies and Procedures on Solicitation on University Property, agreements, certifications, and all terms & conditions.

Refunds are provided if:

• you cancel your participation at least one week prior to the event and via email, or
• we cancel an event and you cannot make the rescheduled date.

Refunds will not be provided if:

• business/vendor does not attend a TXST Market Day, or
• request for refund is made after a TXST Market Day.

Shifting payment from one date to another date
Unfortunately, SI&E will not shift a vendor payment from one date to another date.

Unloading: 6:30 AM to 7:00 AM

• Vendors may drive into The Quad and/or The LBJSC Mall to unload.  
• Student Involvement staff will be available to oversee set-up and assist with any questions you may have regarding Market Days.
• Vendor vehicles must be off the quad by 7:00 AM.

Market Day Opens: 8:00 AM

Market Day Closes: 5:00 PM

• Vendors must cease sales at 5:00 PM.
  • Must begin immediately and regardless of if customers remain.
• Tear down: 5:00 PM to 6:00 PM

In compliance with State of Texas Executive Order GA-48 (2024), vendors must certify that they, and, if applicable, any of its holding companies or subsidiaries, is/are not:

1. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or
2. Listed in Section 1260H of the 2021 NDAA; or
3. Owned by the government of a country listed on U.S, Department of Commerce’s Foreign Adversaries list under 15 C.F.R. Section 791.4; or
4. Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s Foreign Adversaries list under 15 C.F.R. Section 791.4

Vendors must agree to comply with all University Policies, including but not limited to the following and, at a minimum, shall apply to the vendor’s employees, subcontractors, and agents while on the University’s campus: 

1. On-campus driving and parking;
2. Prohibition on smoking or tobacco use;
3. Fire safety;
4. Hazardous materials; 
5. Drug-free workplace; 
6. Prohibition of sexual harassment, or harassment or discrimination based on race, color, national origin, age, sex, religion, disability, or veteran status; and
7. Compliance with insurance requirements and background check policies.
8. Purchasing and catering regulations.

Vendors must provide a Certification of Insurance (COI) for general liability and risk Management, or

Vendor waives the Certificate of Insurance (COI) and assumes responsibility for anyone potentially hurt from product or service being sold.

Any and all businesses/vendors selling food and/or beverage are expected to abide by the food safety guidelines provided by the office of Environmental, Health, Safety, & Risk Management. 

• Food/beverage business/vendor must provide a valid and unexpired copy of their Food Handling Certification.  
• One person with food-handling certification must be present at the booth at all times.
• Drinks must be Coca-Cola related product(s).

Commercial Vendors Selling or Serving Food

• Commercial businesses/vendors selling or serving food on campus for the event must fill out the Temporary Food Establishment (TFE) Permit Application at least 10 days prior to the first date of operation.
• Business/vendor must provide the following information:
  • A copy or photo of your Texas Food Handler certification 
  • A copy or photo of your Retail Food Establishment permit (if any food will be prepared there ahead of the event). 
  • Co-sponsorship information: 
    • Full name of the co-sponsoring University department 
    • Full name of faculty/staff point of contact
    • Phone number for faculty/staff point of contact
    • Email address for faculty/staff point of contact
• Once your application is reviewed and complete, the TXST EHSREM Food Safety program will send an invoice for the permit fee. 

Permissible solicitation must be conducted in a manner that will not:

• Interfere with academic or other institutional programs that are being carried out in campus facilities.
• Interfere with the free and unimpeded flow of vehicular or pedestrian traffic on sidewalks and streets and places of ingress and egress to and from campus buildings.
• Use obscene or libelous language or materials including:
  • Have any items of a sexual nature. There shall be no sexually suggestive costumes or nudity of any kind allowed at any time. This also applies to advertising/promotional materials.
  • Promote the student use of alcohol or tobacco products. The sale or giving away of alcohol- or tobacco-related logo items is prohibited. Advertising and promotional activities shall not encourage or imply approval or acceptance of alcohol abuse, underage drinking, drinking and driving, drinking as a solution to personal or academic problems or drinking as necessary to social, sexual or academic success. Prohibited items include beer mugs, margarita glasses, shot glasses, etc.
  • Harass, embarrass or intimidate the person or persons being solicited.
• Advocate the deliberate violation of a federal or state law or a published Regent’s Rules or university policy.
• Constitute disorderly conduct, disrupt classroom discussion, impede maintenance of public order or constitute a danger to the person distributing or disseminating material or any other individual or group.
• Litter the campus grounds.
• Violate City of San Marcos ordinance on posting of material on utility, traffic light poles or other public structures (Contact: City of San Marcos, Building & Inspections, 393-8232).

Vendors are expected to treat everyone in the Texas State University community with respect. 

Vendors must comply with any and all directives by or from a university official. 

Vendor’s guest assisting with your booth are held to all the vendor expectations. 

Vendors who fail to comply will be held accountable with the violation order:

• First violation: Frist verbal warning issued. No further action taken other than the warning being documented in the vendor file.
• Second violation: Second verbal warning issued. Vendor is informed of lack of compliance and notified of pending removal should lack of compliance continue.
• Third and final violation: Vendor is notified of continued violations and lack of compliance. Vendor informed and is required to immediately conclude sales and depart from event. University Police Department to support escort of event to ensure vendor exits premises in a timely and safe manner. Vendor will not be able to participate in any future Texas State University events hosted by Student Involvement & Engagement.

Business/vendors owned and operated by individuals who are enrolled in classes can participate in the TXST Market Days. These types of businesses/vendors are operating as third-party businesses/vendors under the co-sponsorship of a University department.

Participation in the TXST Market Days does not constitute as participation for a class nor grade attributed to these businesses/vendors. 

However, and due to their status as a student enrolled at the University, these individuals are unable to access parking privileges on campus as students. 

Student Involvement and Engagement will determine if Market Day proceeds or is cancelled due to inclement weather. An email will be sent to confirmed vendors to let them know of the decision. 

If possible, Student Involvement and Engagement will be rescheduled to a later date. All vendors who paid will be able to participate in the rescheduled date. If vendor is unable to participate in rescheduled date, vendor should contact Student Involvement and Engagement to request a refund.