Market Days

Per UPPS 07.04.03 - Solicitation on Campus, Student Involvement will sponsor non-university entities to solicit on campus for designated days. There will be a charge of $105 per booth space.

Proceeds will be available for student organizations per section 04.04 as indicated below:

Market Days will be designated for at least two one-day periods each long-term semester for the activities authorized under this policy with time, place and manner of non-university entities. The activities must be conducted in compliance with State law, Texas State University System (TSUS) Board of Regents’ Rules and university policies and procedures. Texas State shall charge to non-university entities, an appropriate fee for the privilege of conducting such activities. All university profits raised via Market Days will be allocated to student organizations via Student Involvement.

Student Involvement reserves the right to decline any submissions or cancel an event at any time for any reason. By registering for the event, the vendor hereby agrees to all Terms and Conditions listed on this page:

Payment & Refunds

• Non-university entities or vendors must pay $105 per booth to confirm a reservation. 
• Submissions are processed on a first-come, first-serve basis. 
• Payment is due at the time of registration and through MarketPlace Store. 
• Refunds are provided if you cancel your participation at least one week prior to the event OR if we cancel an event and you cannot make the rescheduled date.

Vendor Booth Areas

• Booth spaces are 10'x10'. 
• Vendors must stay within their booth area so that traffic flow is not compromised. 
• All booths must also be held down by a weight on each corner to ensure that booths do not shift or move in inclement weather. 
• Vendors are responsible for providing their own tables, chairs, tents, etc. 
• Texas State University and Student Involvement and Engagement do not provide power to vendors.
• Vendors must clean up all their trash after the event is over and return the space to its original condition.

Set Up & Tear Down

• Unloading: 6:15 AM to 7:00 AM
  • Vendors may drive into The Quad to unload.  
  • Student Involvement staff will be available to oversee set-up and assist with any questions you may have regarding Market Days. 
  • Vendor vehicles must be off the quad by 7:00 AM. 
• Market Day Opens: 8:00 AM
• Market Day Closes: 5:00 PM 
  • Vendors must cease sales at 5:00 PM. 
• Tear down: 5:00 PM to 6:00 PM 
  • Must begin immediately and regardless of if customers remain. 

Food & Consumables

• Vendors are expected to abide by the food safety guidelines provide by the Environmental, Health, Safety, & Risk Management office. Information can be found here. 
• Vendor must provide a valid and unexpired copy of their Food Handling Certification.  One person with food-handling certification must be present at the booth at all times.
• Drinks must be Coca-Cola related product(s). 

Respect and Decorum

• Vendors are expected to treat everyone in the Texas State University community with respect. 
• Comply with any and all directives by or from a university official.
• Vendor’s guest assisting with your booth are held to all the vendor expectations.

Permissible solicitation must be conducted in a manner that will not:

• Interfere with academic or other institutional programs that are being carried on in campus facilities.
• Interfere with the free and unimpeded flow of vehicular or pedestrian traffic on sidewalks and streets and places of ingress and egress to and from campus buildings.
• Use obscene or libelous language or materials. 
• Have any items of a sexual nature. There shall be no sexually suggestive costumes or nudity of any kind allowed at any time. This also applies to advertising/promotional materials. 
• Promote the student use of alcohol or tobacco products. The sale or giving away of alcohol- or tobacco-related logo items is prohibited. Advertising and promotional activities shall not encourage or imply approval or acceptance of alcohol abuse, underage drinking, drinking and driving, drinking as a solution to personal or academic problems or drinking as necessary to social, sexual or academic success. Prohibited items include beer mugs, margarita glasses, shot glasses, etc.
• Harass, embarrass or intimidate the person or persons being solicited. 
• Advocate the deliberate violation of a federal or state law or a published Regent’s Rules or university policy.
• Constitute disorderly conduct, disrupt classroom discussion, impede maintenance of public order or constitute a danger to the person distributing or disseminating material or any other individual or group.
• Litter the campus grounds.
• Violate City of San Marcos ordinance on posting of material on utility, traffic light poles or other public structures (Contact: City of San Marcos, Building & Inspections, 393-8232).

Vendors who fail to comply will be held accountable with the violation order:

• 1st violation – Verbal Warning issued, no further action taken other than the warning being documented in the Market Day vendor file.
• 2nd violation – Written Warning issued, vendor suspended from participating in Market Days for six months. Violation documented in the Market Day vendor file
• 3rd violation – Written notification that vendor will be suspended from further Market Days for one calendar year.

COST & SPACE
The fee to participate in Market Day is $105.00 per event space and is due at time of registration. Spaces are 10 x 10 for a single space. First-come, first-serve. 

SPACES & PREFERENCES
NEW: There are a total of 34 spaces available on each Market Day. The Quad includes 20 outdoor spaces. The LBJSC Mall includes 14 outdoor spaces.

Vendors must identify their Top 3 space preferences on the Vendor Registration and Payment Form. Once payment has been received, Student Involvement and Engagement does their best to accommodate those space preferences. 

PAYING FOR ADDITIONAL SPACES
You can pay for as many as you are registered for. Additional spaces can be purchased if available. (Example, 2 spaces = $210).

VENDOR PAYMENTS
We only accept card payments via our online MarketPlace at this time. To access the Vendor Registration and Payment Form, vendors must first complete Vendor Agreement Form.

VENDORS TO BE SELF-SUFFICIENT IN THEIR SPACE
Vendors must bring any and all things they need, including tents, tables and promotional material. 

NO ELECTRICITY PROVIDED IN SPACES
Electricity is not provided, nor do we allow vendors to plug into nearby buildings. If you need electricity, you will need to bring a generator (it must follow EHRSM regulations).

NO WAIT LIST
There is currently no wait list opportunities.

Vendor fees are refundable only in the event that Student Involvement and Engagement must cancel or reschedule an event and the vendor is unable to participate in the rescheduled date. 

Refunds are not provided if vendor does not attend a Market Day, or if request for refund is made after Market Day. 

Unfortunately, we are currently unable to shift a vendor payment from one date to another. We are exploring this option for the future. 

Yes! We welcome entrepreneur students to Market Day. 

However, due to your status as a student with the university, parking modifications might be made for your convenience.

Student Involvement and Engagement will determine if Market Day proceeds or is cancelled due to inclement weather. An email will be sent to confirmed vendors to let them know of the decision. 

If possible, Student Involvement and Engagement will be rescheduled to a later date. All vendors who paid will be able to participate in the rescheduled date. If vendor is unable to participate in rescheduled date, vendor should contact Student Involvement and Engagement to request a refund.