Annual Registration for Existing Organizations

Each spring, all existing student organizations are required to complete a three-step registration process every year. This ensures that each organization updates their profile, contact information, and meets eligibility requirements.

Annual Registration for the 2024-2025 academic year is open from April 1, 2024 until September 30, 2024.

Student organizations are required to have at least ONE officer and ONE advisor complete the mandatory Risk Management Training by September 30, 2024. Organizations who do not complete annual registration and mandatory training will be frozen and will not have the privileges granted to student organizations who complete their requirements. This includes reserving spaces on campus, participating in Student Involvement Fairs, being eligible for student organization funding opportunities, and so on.

Steps for Re-Registration

Please read the instructions below on how to re-register your student organization as this process will now be done in the Bobcat Organization Hub.

Step 1: Initiate the registration process

  • Log into the Bobcat Organization Hub using your TXST login.
  • Find your student organization's page and click “Manage Organization”. If you have not a member of your page or classified as an officer, you will need to contact the student currently listed as the organization president.
  • Click the blue “Re-register this organization” button

Step 2: Complete the Annual Registration form

  • Make sure all organization profile information is updated and relevant. This includes a profile picture (if on hand), description, contact information, etc.
  • Do not change the “Official Organization Name” as this will cause a delay in processing your profile.
  • Ensure that you have all four individuals listed: TXST Faculty/Staff Advisor, President, Vice President, and Treasurer. Names and TXST NetID emails are required.
  • Have your advisor complete the Advisor Agreement form. Upload the completed form to your registration.
  • Submit an updated constitution. View the constitution guidelines and template for assistance.
  • OPTIONAL: Register and submit your payment for your table at the Fall 2024 Student Involvement Fair.
  • When finished, click “Submit”.

Step 3: Complete Required Risk Management Training

This training is state-mandated and is required for all registered student organizations. ONE officer and ONE advisor are required to complete this training annually. Both in-person and virtual trainings will be offered. This training must be completed by Monday, September 30 by 5pm.

  • Log into the Bobcat Organization Hub using your TXST login
  • Click “Events” and search for “RSO Risk Management Training”
  • Select the date you wish to attend and RSVP.

In-person training sessions will take place on the following dates. Virtual options will be provided.

  • Monday, September 9, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Tuesday, September 17, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Wednesday, September 25, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1
  • Thursday, September 26, 2024 from 5:00pm-6:30pm in LBJ Student Center 3-14.1

The attending officer is REQUIRED to present the Risk Management Training to their organization and will complete the Risk Management Organization Presentation Form on the Bobcat Organization Hub.